Erfatun Nahar, Family Welfare Assistant, Kaliganj, Jhenaidaha
Preparing work plan in the tablet is a pleasant experience. It saves a lot of time. Previously, after preparing the program, we used to go to the market for photocopying, then we would leave a copy at Upazila Health and Family Welfare Centers for approval of FPI. We can prepare it now from our home and send it over Internet for approval. Having a Tablet means having the workplan at hand. I can peruse it any time I like. The eRegister makes it such a big success.
Family Welfare Assistants (FWAs), employed by the Directorate General of Family Planning (DGFP), work in the rural areas. They have domiciliary responsibilities. They visit households in their catchment areas to serve their clients like eligible couples, pregnant women and children. They also counsel adolescents. They attend satellite clinics, community clinics and, for some activities, the Union Health and Family Welfare Centers (UHFWC). They are supervised by Family Planning Inspectors (FPI).
Recording and reporting
The FWAs use registers, forms and other type of official documents in discharge of their duties. They record daily activities in FWA Register, now digitized as FWA eRegister. At the end of each month, they prepare report of their monthly activities in a form called MIS1. Such reports are aggregated at different levels and become part of national reports.
Advance work plan
At the end of each month, the FWAs prepare an advance work plan for the coming month and submit that to Family Planning Inspector (FPI) or their supervisor. The FPI reviews and approves the workplan, after which it is forwarded to upazila (sub-district) manager (Upazila Family Planning Officer) who submit it to the district manager (Deputy Director Family Planning). The FPIs also prepare their workplan and submit that for approval of the upazila manager. The FPI needs to consult the work plan of supervisees for preparing own workplan. The paper trail involves several locations with distances apart in rural areas and the process could be cumbersome. The eMIS eRegister and eSupervision systems have made the preparation of work plan easy and added additional functionalities to this regular, perhaps a bit neglected, job. A digital work plan can be monitored for completion status daily. It is markedly superior to the paper form. The images below show the paper form and the digital form.