The scale up of DGFP eMIS was hampered by the onset of COVD-19. DGFP postponed many training programs between April and June 2020 due to government imposed general holidays, restricted travel and measures of social distancing in place. In June, the DGFP decided to go ahead with training for the Upazila Family Planning Officers (UFPO) using virtual classrooms. The eMIS partners developed online course materials using Moodle, an open source learning management system or LMS.
The training on UPFO eManagement Systems and Monitoring tools for the managers was held on 25 June 2020. A total of 25 UFPOs from three hill districts, namely, Bandarban, Rangamati and Khagrachari, attended the training course together with two Deputy Directors, Family Planning. In these districts, training on FWAs eRegister and FPIs eSupervision system were conducted before March 2020. The training course on 25 June went well. The eMIS partners and DGFP officials together with the M&E experts conducted the training virtually. After training, a questionnaire, developed using Google Forms, was circulated to the participants by email. All the 27 participants responded to the questionnaire.
The questionnaire included some background questions. The respondents were asked whether the FWAs and the FPIs in their area had been using the FWA eRegister and FPI eSupervision System. Out of 27 respondents, 24 replied that FWAs had been using the system and 22 replied that the FPIS had been using the tools. It is noted that due to leave, vacancies and transfers, etc., a few users may not use the system in any given area. The questionnaire had several sections and responses are organized accordingly.
The DGFP took adequate preparations for organizing the training. They contacted the district managers and the trainees and informed them to connect using Microsoft Team, the software the DGFP is using for video conferencing. They were given usernames and passwords. The DGFP trainers explained the requirement of training and created the environment for conducting the virtual training from Dhaka. The participants were also given links to the Moodle site (located in icddr,b) and were requested to review the materials. The use of Moodle LMS made it possible to make the training materials available online and orient the trainees on the training curricula much before the actual training. The respondents were asked whether they were contacted by the DGFP before and if so what were they asked to do. A total of 26 out of 27 mentioned that they were contacted. It is clear from their responses that they were properly briefed about the program and were instructed to take preparations for making the training successful, as can be seen from their responses in the chart.